As an event rental company specializing in tented weddings, graduations, corporate events, school functions, and church gatherings, we frequently receive inquiries about hosting events under tents. One of the most common questions we hear is, “What is the cost of holding my event under a tent?”

While most clients understand the need to rent essential items like a tent, tables, and chairs, they often realize that there’s much more to consider. For a flawless event, you may also need lighting, a dance floor, china, glassware, flatware, and linens. However, there are often additional elements required to ensure a seamless experience that are not immediately obvious.

Due to the many variables involved, it’s challenging to provide an accurate cost without asking specific questions and tailoring a detailed, itemized quote based on what the client envisions. Once we gather the basic details of their event, we typically offer a cost per person for the type of event they’re planning. Some events are simple and hosted at venues that need minimal rentals; others are elaborate and held at locations where everything must be brought in. And of course, many fall somewhere in between.

For example, we've recently organized picnic-style receptions where we provided a tent with basic lighting, tables, chairs, and linens, with rental costs around $30 per person.

How Do I Plan My Tent Rental?

If you're considering a tented wedding or outdoor event, we’ll arrange a site evaluation at your chosen location. Afterward, we provide a detailed quote and a CAD drawing to help visualize the setup. We charge a non-refundable fee for this service, which will be credited toward your rental charges if you decide to book with us.

What Variables Should I Consider?

A tented event is like creating a venue from the ground up. You’ll need to provide all the elements a traditional venue would offer, such as level flooring, stable walls, a roof, electricity, climate control, restrooms, and accessibility. While these needs may seem straightforward, tented events often involve much more planning and logistics to ensure everything goes smoothly.

Guest Count

One of the most significant factors in determining the cost of your event is your guest count. The more guests you have, the higher the cost will be for rentals, catering, and other services. A simple way to reduce costs is to trim down the number of invitees, which can also help manage space and ensure a more intimate atmosphere.

The Venue

The venue will play a critical role in the overall cost of your event. If your venue has an indoor space that can accommodate part of the event—such as a cocktail reception—you may not need to rent an additional tent. Similarly, consider the availability of restroom facilities; if they are inadequate, portable restrooms will need to be rented. For outdoor weddings, graduation celebrations, or corporate gatherings held at private homes, farms, or churches, it's important to assess whether the venue has the necessary infrastructure or if additional rentals are required.

Tent, Table, and Chair Rentals

Tents, tables, and chairs are essential for any outdoor gathering, from weddings to corporate functions to graduation parties. We offer a wide selection of high-quality tents, tables, and chairs to meet your event’s specific needs, with various sizes, styles, and materials to choose from.

Our tents are crafted from durable materials designed to withstand various weather conditions, ensuring that you and your guests remain comfortable and dry, no matter what Mother Nature has in store. We offer everything from small pop-up tents to large, grand event tents that can accommodate hundreds of guests.

Our tables and chairs are equally sturdy and stylish, with a wide range of options in different materials and designs. Whether you prefer classic wooden tables and chairs or sleek metal and plastic options, we have something to suit every event style, theme, and budget.

At Daynas Party Rentals, we understand the importance of providing high-quality, reliable equipment for your special event. That’s why we only offer products that we would personally use. Whether you’re planning an elegant wedding, a memorable graduation party, a corporate celebration, or a church gathering, we have everything you need to make your event a success.